Period – circa 500 A.D. to 1450 A.D.
Proxies – may be given by a member in good standing to another member for voting purposesat a meeting.
Quorum – for a meeting, shall be 5% of the membership, or 10 persons (whichever is higher), present for an Annual General Meeting, and must include at least one director; quorum for a meeting of the Board of Directors shall be two-thirds of the directors. The count for quorum does not include proxies.
SIG – Special Interest Group, such as guilds
Society – Far Isles Medieval Society of British Columbia

3 GOVERNMENT OF THE SOCIETY

3.1 The members of the Society meeting in a General Meeting shall constitute the governing body of the Society.
3.1.1 There shall be one Annual General Meeting per year.
3.1.2 Special General Meetings of the Society may be called from time to time.
3.1.3 For an Annual General Meeting at least 60 days notice of date and venue shall be given.
3.1.4 At the time of announcement, a call for items for the Agenda shall be issued with the notification. Items for the Agenda shall be received by the Secretary 7 days prior to the meeting.
3.1.5 A Special General Meeting may be called by the Board of Directors of the Society, or by 10% of the membership (or 20 persons if that be higher) requesting such a Special General Meeting in writing.
3.1.6 For a Special General Meeting, at least 30 days notice of date and venue shall be given. However, if called other than by the Board of Directors, it shall be called within 50 days of the Secretary receiving sufficient requests.
3.1.7 The notice of the Special General Meeting shall include the particular motions or business that shall have caused it to be called, and the meeting shall be restricted to that business, including amendments thereto.
3.1.8 The Annual General Meeting, or any Special General Meeting, shall have a quorum as defined above. If the meeting shall not have quorum within 30 minutes of the time stated in the notice calling the meeting, then, in the case of the Annual General Meeting, it shall be adjourned. Notice shall then be given immediately of it's re-convening on a date not less than 30 days and not more than 50 days after the date on which it was adjourned. In the case of a Special General Meeting, if it does not meet quorum within the required time, it shall close and all business before the meeting shall fall.
3.1.9 All decisions at General Meetings of either kind shall be decided on a simple majority vote, except amendments to the Constitution and By-laws, which shall require a two-thirds majority of the members present and voting, including proxies.
3.1.10 Any member of the Society shall be entitled to appoint a proxy to vote on their behalf at a General Meeting. The person appointed as a proxy must also be a member of the Society. Written confirmation of the proxy, must be received by the Secretary, or handed to the Chairman of the General Meeting, prior to the commencement of the business of the meeting.
3.1.11 The Chairman of a General Meeting shall be the President (if present), or else the Treasurer of the Society (if present). Otherwise, the Chair shall be held at the commencement of the meeting by any other Director present.
3.1.12 The day to day running of the Society shall be by an elected committee known as the Board of Directors. The members of the society shall, in accordance with the bylaws, elect these directors.
(1) Subject to the Societies Act and the Constitution and Bylaws of the society, the Directors
(a) must manage, or supervise the management of, the affairs of the Society, and
(b) may exercise all of the powers of the society.
3.2 The Board of Directors shall at all times operate within whatever Laws and Statutes, or Common Law duties, that are relevant to the affairs of the Society.
3.2.1 The Board of Directors shall consist of a President, a Treasurer, a Secretary, and two other Directors.
3.2.2 President – The chief executive officer of the society. Presides at all meetings of the Directors. Must supervise the other officers in the execution of their duties.
3.2.3 Treasurer – Shall have responsibility for the maintenance and reporting of proper financial records for the society subject to the Accounting portion of the Societies Act. Shall maintain, jointly with the Secretary, the membership records of the Society.
3.2.4 Secretary – Shall keep accurate recording of General Meetings, meetings of the Board of Directors. Shall maintain a Society Archive. The Secretary is also jointly responsible, with the Treasurer, for the maintenance of the membership record of the Society. Shall have responsibility for the publications of the Society.
3.2.5 Members of Board of Directors shall be elected at the Annual General Meeting by the membership in good standing, or the appropriate Branch membership, and shall hold office for a term of two years. Elections for the Board of Directors shall be such that half their number are elected each year.
3.2.6 If a vote of no-confidence shall be passed at an Annual or Special General Meeting against a member of the Board of Directors, then that member of the Board of Directors shall immediately tender their resignation. Upon resignation of a member due to non-confidence, the Board of Directors will appoint an interim member until such time that an election can be held, or the duration of the original term.
3.2.7 In the event of a member of the Board of Directors being unable to remain in office for whatever reason, the Board of Directors shall appoint a temporary member to the Board of Directors to fill the vacant position until a properly elected member shall take office.
3.2.8 A member of the Board of Directors shall start their term of office on 1st October in the relevant year. A member elected as a result of a vacancy occurring part way through the term of office shall retain office only until the normal expiry of that term, except that if the term of office shall have less than 13 weeks to run, they will retain the office until the next following expiry date.
3.2.9 No member of the Society may stand for the Board of Directors unless they have been a member in good standing of the Society for a continuous period of 18 months. There shall be a limit of two consecutive terms in office for the Board of Directors.
3.2.10 The Board of Directors shall meet at least four times in each year. Members wishing to attend any of the four Board of Directors meetings shall notify the Secretary of their intention at least 10 days prior to the date of the meeting. This does not give automatic right to speak at the meeting.
3.2.11 The Board of Directors shall give at least 30 days notice of date and venue of Board of Directors meetings.
3.2.12 Notice of decisions of the Board of Directors shall be given to the membership as soon as possible.

4 MEMBERSHIP

4.1 Membership in the Society shall be by nomination by two members in good standing and approval as defined in Policies.
4.1.1 Membership entitles the member to attend Society events at discounted rates, where applicable, to vote in person or by proxy at General Meetings, to receive all Society mailings, and to other privileges of membership as may, from time to time, be defined.
4.1.2 In the case where a pair of memberships is held in a single family (or a single membership in the case of a single parent family) the minor children of the family are considered members with out voting rights. In the case where there are two or more adult members at a single address, only one set of mailings shall be sent out.
4.1.3 Memberships from persons in Far Isles UK, or any other Far Isles associate groups that may be formed in the future, will be recognised by Far Isles British Columbia.

Finances

4.2 In the event of winding up or dissolution of the Society, any funds and assets of the Society remaining after the satisfaction of its debts and liabilities, shall be given or transferred to ??? the Society for the Prevention of Cruelty to Animals and the Food Bank ???.

5 SOCIETY YEAR

5.1 The Society year shall commence on Oct 1st, and end on Sept 30th.

6 All meetings of the Society will be governed by Roberts' Rules of Order.

The contents of the Society's Policy document shall also be enforced where it does not conflict with these by-laws. If conflict exists, the affected Policy shall be re-written to resolve the conflict.

as of 24 April 2001 - requires ratification at AGM